Submitting an abstract to EGU GA 2012

Writing Your Abstract

• Abstracts should be short (300–500 words), clear, concise and written in English with correct spelling and good sentence structure.
• Mathematical symbols and equations must be typed in, and metric symbols should be used. Figures and tables should not be included.
• We recommend that the abstract is carefully compiled and thoroughly checked, in particular with regard to the list of authors, before submission in order to avoid last minute changes.
• The submission of an abstract carries with it the obligation that it is actually presented at the meeting by the author or, at least, by one of the co-authors.

Submitting Your Abstract

1. Use a text editor of your choice to compile your abstract: Title, Author(s), Affiliation(s) of author(s), and the Abstract Text;
2. Browse through the Session Programme and select the session of your interest;
3. Use the link “Abstract Submission” at the respective session;
4. You are asked to login to the Copernicus Office Meeting Organizer. Use your account data or create a new account;
5. Fill in the information about Title, Author(s), and Affiliation(s) of author(s);
6. Choose between Plain Text, LaTeX or WORD content with regard to the Abstract Text;
7. Copy-and-Paste your information into the form or download and use the WORD template;
8. Check the generated PDF file of your edited and formatted abstract;
9. If the conversion of your abstract fails please specify your problems when contacting Copernicus;
10. In any case, please indicate your invoice details for the Abstract Processing Charge as well as your payment details;
11. Submit your abstract. Your credit card will be checked and debited.

Authors may decide to submit their abstract with a preference either for a poster presentation or for an oral presentation. However, there is no guarantee that an oral preference can be realized.

First Author Rule: Regarding the oral preference, you are allowed as first author to submit either ONE regular abstract plus ONE abstract solicited by a convener, or TWO solicited abstracts. Each further abstract has to be submitted with a poster preference. If you submit to a session belonging to the programme group EOS, you are allowed as first author to submit ONE more abstract with an oral preference (THREE in total).

The Abstract Processing Charge

• An Abstract Processing Charge (APC) of €40 gross must be paid for each abstract submission.
• Abstracts are only processed and available for the session organization by conveners after the payment is completed. Please note that this is a processing charge and not a publishing fee.
• APCs are not refundable in case of an abstract withdrawal, rejection or double submission. The charges collected cover the cost to process the abstracts whether or not one attends the meeting.
• The APC does not register you for the EGU2012 General Assembly. Separate registration fees apply.
• Solicited Speakers do not receive discounted APCs, registration fees, or travel reimbursement.

In case of any questions, please contact us.

This information can also be found on the EGU GA 2012 webpages.

Townhall and Splinter Meetings at EGU GA 2012

Townhall Meetings
Townhall Meetings are meetings open for all participants in the conference at which new initiatives or decisions are announced to a larger audience following an open discussion on the matter raised.

Anyone may organize such a Townhall Meeting subject to approval by the Programme Committee chair. Townhall Meetings will be scheduled from Monday – Friday, 23 – 27 April 2012, 19:00–20:00 in the lecture rooms of the congress centre. Applications should be forwarded to the Programme Committee chair by using the Townhall Meeting Request Form. Upon acceptance, the respective meeting will appear in the Townhall Meetings Programme as a regular session.

Splinter Meetings
Splinter Meetings can be organized by participants during the course of the conference, 23 – 27 April 2012. Splinter Meetings can be public or by invitation only. The EGU has reserved 8 extra rooms free of charge for the Splinter Meeting organizer(s). Please note, that these splinter meeting rooms are not available for booking as an extension of a session or a Poster Summary Discussion (PSD). These kind of requests will automatically be withdrawn. Conveners can request a PSD room in their Session Organizing Tool SOII from 30 January to 02 February 2012. To request a Splinter meeting fill in the online form.

Deadline approaching: applications for the GIFT Symposium

Applications for the 2012 GIFT Symposium should be received by November 30, 2011. Send your application via email to any of the members of the Committee on Education preferentially the member in your country if there is one. Details for the application are below.

The 2012-GIFT (Geosciences Information for Teachers) symposium will take place on April 23-25, 2012 during the General Assembly of EGU in Vienna Austria. The general theme of the workshop is « Water!» and will be dedicated to the study of the hydrological problems of our planet.

The water cycle, also known as the hydrological cycle, describes the continuous movement of water on, above and below the surface of the Earth. It also involves the exchange of heat energy, which leads to temperature changes. The water cycle figures significantly in the maintenance of life, society and ecosystems on Earth. However, several problems threaten water resources today, which are related to the unsustainable use of water and the lack of adequate supply of water in many parts of the world. Such problems are caused by an ever increasing population, consumerism, urbanization and changes in agricultural practice.

In addition, as the water cycle involves heat exchange, it has a two-way feedback with our climate as well. In particular, the effects of atmospheric global warming on the water cycle are significant. Observed warming over several decades has been linked to changes in the large-scale hydrological cycle such as:

• increasing atmospheric water vapor content;
• changing precipitation patterns, intensity and extremes;
• reduced snow cover and widespread melting of ice;
• and changes in soil moisture and runoff.

As a consequence, water resources have already been deeply affected by global warming: sea levels have risen, glaciers have retreated. The hydrological cycle is heavily affected by land use change which in turn affects groundwater recharge. The above problems cause concerns in almost every sector of everyday life, and geo-engineers are seeking ways of mitigation. All water bodies are going to be affected by global warming, making knowledge of the water cycle essential for any kind of human activity. Entire regions on Earth would face extreme temperatures eventually associated with torrential rainfalls whilst other regions would experience scarcity of water and droughts.

In the GIFT workshop “Water!” all the different aspects of the water cycle will be described and discussed. Talks will focus on global freshwater availability and distribution, overexploitation of water, strategies for sustainable use of water in the future and the threats by environmental change. Particular regions where global warming will have a major impact, such as the regions depending on the water supply from the Himalayan, Alpine and Andes mountain glaciers will be used as exemplars. The use of naturally occurring isotopes to “fingerprint” sources of water in precipitation and rivers, and the presence of ‘ancient’ water beneath the deserts and other areas, will also be discussed..

Focus will also be put on climate model simulations for the 21st century, mitigation measures to reduce the magnitude of impacts of global warming on water resources, and water resources management and its impacts on other policy areas.

As in every GIFT Symposium, contributions by the attending teachers on particular “off-the-program” activities that they may have had in their classrooms are particularly welcomed, either as poster or oral presentations, even if their subject is not directly related to the theme of the workshop.

Also, a first step will be a guided visit to the Vienna Museum of Natural Sciences, on Sunday April 22 afternoon, followed by a small reception as an ice-breaker event.

Grants are available to support teachers to participate in the 2012 Geosciences Information for Teachers (GIFT) Symposium at the 2012 European Geosciences Union (EGU) General Assembly in Vienna, Austria. Selected teachers will receive a travel /hotel stipend and free registration to the meeting.

Participating teachers will be selected based on their teaching experience and a supporting statement from their school administration. Selected teachers will be expected to attend the entire workshop and submit a statement within 1 year after the workshop on their impression of the workshop and how they plan to use this experience in their future teaching activities.

To apply please submit the following information:

• Applicant name, contact information, E-mail address
• School name and address
• List the subjects you teach, and the ages of students
• The workshop will be conducted in English. Please describe your capability to understand and speak English.
• A description of any leadership activities you have taken at your school or in national educational activities (examples: training new teachers, developing curriculum, etc.).
• A letter of recommendation from the senior administrator in your school supporting your application (by attached pdf document).
• (Optional) There will be opportunities for teachers to present any creative science activities they have developed for their classrooms to other teachers at the workshop. These presentations can be in the form of a talk, a poster or a demonstration. If you would like to present a science activity, please provide a title and description for inclusion in the program.

Applications should be received as soon as possible and in any case no later than November 30, 2011.

This information is also available in pdf format.

Financial Support for EGU GA 2012

A limited amount of the overall budget of the EGU General Assembly 2012 is reserved to assist young scientists to attend the assembly. The financial support may include waiving of the registration fee and a refund of the Abstract Processing Charge (APC) related to the abstract for which support was requested. Additionally, the grant may include a support for travel expenditures.

The European Geosciences Union’s definition of Young Scientist is available online and is below: by 1 January of the year when the award is presented the scientist should be:

• be in age 35* or younger.
• be an undergraduate or postgraduate (Masters/PhD) student or have received her/his highest degree qualification (e.g., BSc, MSc, PhD) within the last seven years*.

* Where appropriate, up to one year of parental leave time may be added per child.

Please note, that the Abstract Processing Charge (APC) is also applied in case of support applications.

Each support award is granted to the contact author for a particular abstract. Should this abstract be withdrawn before the meeting or should this abstract not be presented at the meeting although the author who has been awarded is present at the meeting, the award has to be returned, i.e. the author in question will be asked to register and, if necessary, to pay back the money received. Awards cannot be transferred!

There are currently three different financial support schemes run by the European Geosciences Union.

1. Young Scientist’s Travel Award for Europeans (YSTA): This award includes a free registration together with a refund of the Abstract Processing Charge (APC) related to the abstract for which support was requested. Depending on the decision of the Support Committee an additional financial support for the travel expenditures with a maximum of €300 could be granted as well. Only the granted amount mentioned in the financial support email will be paid out to the supported contact author personally during the EGU General Assembly 2012.
2. Adrian Gill Travel Award (AGTA): For a young scientist from Britain to take part in a session of the Atmospheric Sciences or Ocean Sciences programme. This award includes a free registration together with a refund of the Abstract Processing Charge (APC) related to the abstract for which support was requested. Depending on the decision of the Support Committee an additional financial support for the travel expenditures with a maximum of €300 could be granted as well. Only the granted amount mentioned in the financial support email will be paid out to the supported contact author personally during the EGU General Assembly 2012.
3. Keith Runcorn Travel Award for Non-Europeans (KRTA): This award includes a free registration together with a refund of the Abstract Processing Charge (APC) related to the abstract for which support was requested. Depending on the decision of the Support Committee an additional financial support for the travel expenditures with a maximum of €500 could be granted as well. Only the granted amount mentioned in the financial support email will be paid out to the supported contact author personally during the EGU General Assembly 2012.

Scientists, who wish to apply for financial support must be the principal author of their contribution, and they must submit an abstract by 15 December 2011. The EGU support selection committee will decide about the support of individual contribution until 28 January 2012. All applicants will be informed afterwards.

For the submission of your abstract/application for financial support, please follow the normal procedure and tick the appropriate boxes during submission. A screenshot of the first screen of the abstract submission process is shown below, the support application section is in the red box.

This information is also available on the EGU GA 2012 webpages.

EGU General Assembly 2012 Call for Papers

Abstract submission for the EGU General Assembly 2012 (EGU2012) is now open. The General Assembly is being held from Sunday 22 Apr 2012 to Friday 27 Apr 2012 at the Austria Center Vienna, Austria.

You can browse through the Sessions online.

Each Session shows the link Abstract Submission. Using this link you are asked to log in to the Copernicus Office Meeting Organizer. You may submit the text of your contribution as plain text, LaTeX, or MS Word content. Please pay attention to the First Author Rule.

The deadline for the receipt of Abstracts is 17 January 2012. In case you would like to apply for support, please submit no later than 15 December 2011. Information about the financial support available can be found on the Support and Distinction part of the EGU GA 2012 website.

Further information about the EGU General Assembly 2012 on it’s webpages. If you have any questions email the meeting organisers Copernicus.

Call for applications: 2012 GIFT Syposium

The 2012 GIFT (Geosciences Information for Teachers) symposium will take place on April 23-25, 2012 during the EGU General Assembly 2012 in Vienna Austria. The general theme of the workshop is «Water!» and will be dedicated to the study of the hydrological problems of our planet. The deadline for applications is 30 November 2011. This pdf gives more details (also available on the EGU website.

In the GIFT workshop “Water!” all the different aspects of the water cycle will be described and discussed. Talks will focus on global freshwater availability and distribution, overexploitation of water, strategies for sustainable use of water in the future and the threats by environmental change. Particular regions where global warming will have a major impact, such as the regions depending on the water supply from the Himalayan, Alpine and Andes mountain glaciers will be used as exemplars. The use of naturally occurring isotopes to “fingerprint” sources of water in precipitation and rivers, and the presence of ‘ancient’ water beneath the deserts and other areas, will also be discussed.

Call for Sessions for EGU General Assembly 2012

The public call for sessions for the European Geosciences Union General Assembly 2012 has been issued. The EGU GA 2012 will be held at the Austria Center Vienna (ACV) from 22 April to 27 April 2012. The details are below, the web page to visit to submit sessions is Call for Sessions page of the EGU General Assembly 2012 website.

We hereby invite you, from now until 16 Sep 2011, to take an active part in organizing the scientific programme of the conference.

Please suggest (i) new sessions with conveners and description and (ii) modifications to the skeleton programme sessions. Explore the Programme Groups (PGs) on the left hand side, when making suggestions. Study those sessions that already exist and put your proposal into the PG that is most closely aligned with the proposed session’s subject area.

If the subject area of your proposal is strongly aligned with two or more PGs, co-organization is possible and encouraged between PGs. Only put your session proposal into one PG, and you will be able to indicate PGs that you believe should be approached for co-organization.

If you have questions about the appropriateness of a specific session topic, please contact the Officers for the specific EGU2012 Programme Group. To suggest Union Symposia, Great Debates, Townhall Meetings or Short Courses, please contact the Programme Committee Chair (Gert-Jan Reichart).

In case any questions arise, please contact EGU2012 at Copernicus.

EGU GA 2011 Feedback Survey: please complete

The EGU General Assembly 2011 was again a great success with 4,333 oral and 8,439 poster presentations in a dozen union wide and 520 disciplinary sessions, along with townhall meetings, short courses, splinter meetings, etc. At the conference 10,725 scientists from 96 countries participated, of which 28% were students, 15,000 copies of EGU Today distributed, keen media presence and reporting, and thousands of visits to the webstreams as well as to the EGU 2011 blog. We thank all of you very much for your attendance and your active contribution to this great event.

Last year, we had a GA feedback form and asked 24 questions. We received 1,819 responses (results), which were examined carefully and helped us in many important decisions.

This year, we again would like to ask EGU GA participants to take 10-15 minutes of time to complete the short questionnaire here. If you an abstract accepted for the General Assembly 2011 but did not attend we’re also interested in your views.

Your input is genuinely invaluable in shaping the EGU GA 2012, to be held 22–27 April 2012, Vienna, Austria. Thank you very much in advance!

Meet the EGU at EAGE in Vienna

Are you going to European Assoication of Geoscientists and Engineers 73rd Conference23-26th May 2011? If so please visit the EGU at Booth 2450 in Hall B, Reed Messe Wien and meet the executive secretary, Philippe Courtial.

Uploading of EGU GA 2011 Presentations

This year, we offer for the first time to upload your oral presentation as well as your poster as Power Point or PDF files for online publication alongside your abstract. This gives all participants the chance to revisit your contribution.

To declare your copyright and to enable this open access publication your presentation will be distributed under the Creative Commons Attribution License. The upload of your presentation is free of charge and is not followed by a review process. All legal and technical information as well as the upload form are available online at the meeting homepage. You’ll need to log in using your Copernicus Office User ID [using the ID of the Corresponding Author].