Submitting an abstract to EGU GA 2012

Writing Your Abstract

• Abstracts should be short (300–500 words), clear, concise and written in English with correct spelling and good sentence structure.
• Mathematical symbols and equations must be typed in, and metric symbols should be used. Figures and tables should not be included.
• We recommend that the abstract is carefully compiled and thoroughly checked, in particular with regard to the list of authors, before submission in order to avoid last minute changes.
• The submission of an abstract carries with it the obligation that it is actually presented at the meeting by the author or, at least, by one of the co-authors.

Submitting Your Abstract

1. Use a text editor of your choice to compile your abstract: Title, Author(s), Affiliation(s) of author(s), and the Abstract Text;
2. Browse through the Session Programme and select the session of your interest;
3. Use the link “Abstract Submission” at the respective session;
4. You are asked to login to the Copernicus Office Meeting Organizer. Use your account data or create a new account;
5. Fill in the information about Title, Author(s), and Affiliation(s) of author(s);
6. Choose between Plain Text, LaTeX or WORD content with regard to the Abstract Text;
7. Copy-and-Paste your information into the form or download and use the WORD template;
8. Check the generated PDF file of your edited and formatted abstract;
9. If the conversion of your abstract fails please specify your problems when contacting Copernicus;
10. In any case, please indicate your invoice details for the Abstract Processing Charge as well as your payment details;
11. Submit your abstract. Your credit card will be checked and debited.

Authors may decide to submit their abstract with a preference either for a poster presentation or for an oral presentation. However, there is no guarantee that an oral preference can be realized.

First Author Rule: Regarding the oral preference, you are allowed as first author to submit either ONE regular abstract plus ONE abstract solicited by a convener, or TWO solicited abstracts. Each further abstract has to be submitted with a poster preference. If you submit to a session belonging to the programme group EOS, you are allowed as first author to submit ONE more abstract with an oral preference (THREE in total).

The Abstract Processing Charge

• An Abstract Processing Charge (APC) of €40 gross must be paid for each abstract submission.
• Abstracts are only processed and available for the session organization by conveners after the payment is completed. Please note that this is a processing charge and not a publishing fee.
• APCs are not refundable in case of an abstract withdrawal, rejection or double submission. The charges collected cover the cost to process the abstracts whether or not one attends the meeting.
• The APC does not register you for the EGU2012 General Assembly. Separate registration fees apply.
• Solicited Speakers do not receive discounted APCs, registration fees, or travel reimbursement.

In case of any questions, please contact us.

This information can also be found on the EGU GA 2012 webpages.

Job Opportunity at the EGU Executive Office

The EGU is seeking to appoint a Science Communications Fellow to start in January 2012. The successful candidate will work on the EGU Newsletter and assist the Media and Communications Officer in developing media-related and science information communications. The post is initially for six months and can be extended for a further six months.

Informal enquiries can be made to the Media and Communications Officer, Dr Barbara T. Ferreira (via email or on +49-89-2180-6703). Further information about EGU Fellowships can be found on the EGU website .

Applications should be submitted by email in a single file to Dr Barbara T. Ferreira.

Review of applications will begin on 15 October 2011 and will continue until the position is filled.

Call for Sessions for EGU General Assembly 2012

The public call for sessions for the European Geosciences Union General Assembly 2012 has been issued. The EGU GA 2012 will be held at the Austria Center Vienna (ACV) from 22 April to 27 April 2012. The details are below, the web page to visit to submit sessions is Call for Sessions page of the EGU General Assembly 2012 website.

We hereby invite you, from now until 16 Sep 2011, to take an active part in organizing the scientific programme of the conference.

Please suggest (i) new sessions with conveners and description and (ii) modifications to the skeleton programme sessions. Explore the Programme Groups (PGs) on the left hand side, when making suggestions. Study those sessions that already exist and put your proposal into the PG that is most closely aligned with the proposed session’s subject area.

If the subject area of your proposal is strongly aligned with two or more PGs, co-organization is possible and encouraged between PGs. Only put your session proposal into one PG, and you will be able to indicate PGs that you believe should be approached for co-organization.

If you have questions about the appropriateness of a specific session topic, please contact the Officers for the specific EGU2012 Programme Group. To suggest Union Symposia, Great Debates, Townhall Meetings or Short Courses, please contact the Programme Committee Chair (Gert-Jan Reichart).

In case any questions arise, please contact EGU2012 at Copernicus.

Uploading of EGU GA 2011 Presentations

This year, we offer for the first time to upload your oral presentation as well as your poster as Power Point or PDF files for online publication alongside your abstract. This gives all participants the chance to revisit your contribution.

To declare your copyright and to enable this open access publication your presentation will be distributed under the Creative Commons Attribution License. The upload of your presentation is free of charge and is not followed by a review process. All legal and technical information as well as the upload form are available online at the meeting homepage. You’ll need to log in using your Copernicus Office User ID [using the ID of the Corresponding Author].

Webstreams from the EGU GA 2011

All the webstreamed events at the European Geosciences Union General Assembly are available online still. Please share with those you think will find them useful.

Webstreaming Page.

The events from the EGU GA 2011 that are available are:
US1 A Planet Under Pressure
US2 The Future of Water Cycle Earth Observing Systems
US3 How Science Can Aid Society in Tackling Emerging Risks
US4 The 22 February 2011 Christchurch Earthquake
US5 The 11 March 2011 Tohoku (Sendai) Earthquake and Tsunami
GDG1 How will Europe face the raw materials crisis?
UMC1 What are the unresolved questions and future perspectives for palaeoclimate research? An EGU Masterclass by André Berger and Wolfgang H. Berger
ML1 Alfred Wegener Medal Lecture – Understanding the drivers of environmental changes in West Africa from sedimentary deep-sea records by Gerold Wefer
ML2 Arthur Holmes Medal Lecture – Three grand challenges in geomorphology: rock, climate, and life by William E. Dietrich
ML3 Jean Dominique Cassini Medal Lecture – Highlights of ESA’s Planetary Sciences Programme Achievements and a Glimpse into the Future by Jean-Pierre Lebreton
US0 EGU Award Ceremony

Also the press conferences are available;
Press Conference 1 A new science plan for ocean drilling – The Future of the Integrated Ocean Drilling Program
Press Conference 2 Polar Ozone – What’s going on in the Arctic?
Press Conference 3 What can we do about Europe’s raw materials crisis?
Press Conference 4 Unlocking climate and sea level secrets since the Last Glacial Maximum – Results from the IODP Great Barrier Reef Environmental Changes Expedition
Press Conference 5 Geothermal energy versus CO2-storage: can we use the underground more than once?
Press Conference 6 GOCE & GRACE: global impacts of the ever changing surface of the Earth, recent mission results
Press Conference 7 Emerging risks and natural hazards: a multi-stakeholder approach to understanding and managing extremes
Press Conference 8 Oxygen Depletion – Triple Trouble
Press Conference 9 The 22 February 2011 Christchurch Earthquake
Press Conference 10 Tsunami impact and Tsunami Early Warning Systems

EGU GA 2011 in the news

Items from the European Geosciences Union General Assembly are featured prominently on the BBC’s Science and Environment pages.

The current top story is about “Thuderstorms numbers calculated”
(link). The top story for some time yesterday (Wednesday) was Climate ‘fix’ may warm, not cool, again directly related to research presented at the EGU General Assembly.

If you spot other news stories about EGU General Assembly in paper, online or other media, please let us know in the comments.

Quick reminder of Author Guidelines at EGU GA 2011

The guidelines for authors can be found on the EGU General Assembly Guidelines page and are reproduced below.

Oral presentations are organized in oral sessions scheduled in specific lecture rooms given in the programme together with the time of presentation of each contribution including discussion and change over. The oral sessions are scheduled in four time blocks per day, each time block with 90 minutes. Please note that the duration given to your oral presentation includes 3 min. for questions and discussion, e.g. a 15 min. talk should be 12 min. actual presentation + 3 min. discussion.

The oral presentations are not organized centrally. Therefore, the authors are kindly asked to upload their presentations directly in the respective lecture room within 30 minutes preceding the actual time block of the session starts. A lecture room assistant will be available for any help.

It is strictly prohibited to take photos and/or copies from notebooks of any scientific material without the expressed permission by the authors.

Research Viewpoints from EGU GA 2011

This year on the EGU General Assembly blog there will be guest posts from participants about their research and their impressions of sessions. These are personal points of view not EGU corporate views. If you would like to contribute a research viewpoint, please email us.

EGU General Assembly 2011 At a glance

This post highlights some events at the General Assembly that will of interest to the whole community. Room D is on the Blue level (Basement) of the Austria Center Vienna.

Monday, 04 April
12:15–13:15 Union Plenary Room D. All attendants are invited to this annual event where the past and future development of EGU is discussed. The Plenary is open to all EGU members and all EGU2011 General Assembly participants.
13:30–15:00 Union Symposia 1: A Planet Under Pressure, Room D.

Tuesday, 05 April
12:15–13:15 Alfred Wegener Medal Lecture by Gerold Wefer, Room D.
13:30–15:10 Union Symposia 2: The Future of Water Cycle Earth Observing Systems, Room D.
15:30–17:00 GDG1: How will Europe face the raw materials crisis?, Room D.
16:30–17:00 Medal Lecture: Arne Richter Award for Outstanding Young Scientists by Boris J.P. Kaus, Room 22 (Green Level, 1st Floor).

Wednesday, 06 April
09:30–10:00 Medal Lecture: Arne Richter Award for Outstanding Young Scientists by Yuri Y. Shprits, Room 31 (Green Level, 1st Floor).
12:15–13:15 Jean Dominique Cassini Medal Lecture by Jean-Pierre Lebreton, Room D.
13:30–15:00 UMC1: What are the unresolved questions and future perspectives for palaeoclimate research? An EGU Masterclass by André Berger and Wolfgang H. Berger, Room D.
17:30–20:00 EGU Award Ceremony Room D, this session honours the EGU 2011 award recipients at division and union level in this gala ceremony.

Thursday, 07 April
08:30–10:20 Union Symposia 4: The 22 February 2011 Christchurch Earthquake, Room D.
12:15–13:15 Arthur Holmes Medal Lecture by William E. Dietrich, Room D.
13:30–15:10 Union Symposia 3:How Science Can Aid Society in Tackling Emerging Risks, Room D.
16:30–17:00 Medal Lecture: Arne Richter Award for Outstanding Young Scientists by Florian Pappenberger, Room 33 (Red Level, 2nd Floor).

Friday, 08 April
08:30–10.20 Union Symposia 5: The 11 March 2011 Tohoku (Sendai) Earthquake and Tsunami, Room D. There is a townhall meeting (TM10) associated with this session:
13:30–15:00 TM 10: Panel Discussion on the 11 March 2011 Tohoku (Sendai) Earthquake and Tsunami, Room D.

Throughout the Week
There are 32 Medal Lectures throughout the week, including division medalists and the winners of the Arne Richter Award for Outstanding Young Scientists.

The Geocinema runs everyday from 10:30–19:00, the schedule is online, descriptions of the films can be found in this pdf.

The European Geosciences Union will be in Booth 01 at the front of the exhibition area as you walk in the entrance (Yellow Level, Ground Floor). Please feel free to come and say hello. Philippe Courtial (Executive Secretary) and Jennifer Holden (EGU Science Communications Postdoctoral Fellow) will generally be around the booth. The booth is the location for Meet EGU an opportunity to meet with programme division presidents.

This blog will have summaries of main events and guest posts throughout the week, along with @egu2011 on Twitter. If you post images, slideshows, or tweet about the European Geosciences Union General Assembly 2011, please use the hashtag #egu2011.

EGU Journals: Special Edition of NHESS

The latest edition of NHESS (Natural Hazards and Earth System Sciences) features a post-face by Münch et al. summarising the special issue which has 22 peer-reviewed papers concerning the GITEWS (German Indonesian Tsunami Early Warning System) project.

Münch et al. (2011) state how the idea for the special issue of NHESS was formulated at the EGU General Assembly in 2009. The papers cover all aspects of the GITEWS project including the project framework, seismology, ocean instrumentation, GPS, the warning centre, modelling, capacity building, and system integration.

At the EGU General Assembly 2011 a DVD: “We are prepared” will be shown as part of the Geocinema .

Citation: Münch, U.,Rudloff, A. and Lauterjung, J. (2011) Postface “The GITEWS Project – results, summary and outlook”, Nat. Hazards Earth Syst. Sci., 11(3): 765-769. doi:10.5194/nhess-11-765-2011

Note: this blogpost was written before the 11 March earthquake of magnitue 8.9 near Sendai, Japan, hence the delayed posting.